14 articles
What to Remember when Choosing an ECM System The selection of an ECM system must be based on the needs of the business. What are the problems you’re struggling with when it comes to information and content management? Who should the system serve within the organization? Is it possible to collaborate with external partners? Can […]
Review Leading Analyst Reports As you move forward with your selection process, do your due diligence and review leading analyst reports on ECM vendors. We recommend checking whether your vendor candidates are included in reports assessing content and information management platforms like: Gartner: Magic Quadrant for Content Services Platforms Nucleus Research: Value Matrix for Enterprise Content […]
09 MANAGE INFORMATION INTELLIGENTLY Next Step: From Information Management to Intelligent Information Management Information management has experienced significant advancements over the past decade, but organizations are still having problems keeping up with growing volumes of content. The number of ECM deployments in organizations continues to skyrocket. In the last five years, they have increased by […]
08 ENSURE SCALABILITY THROUGHOUT THE BUSINESS Ensure Compatibility and Scalability throughout the Business Because business change and growth are inevitable, an ECM system must have the flexibility to accommodate evolving needs. A modern information management system should be able to grow organically with the organization. To accommodate change, a single information management solution should be […]
07 FOCUS ON EASY DEPLOYMENT The last thing an organization wants is to invest in a system that’s supposed to make their lives easier but find it’s terribly challenging to implement and deploy. ECM deployment is simplified if the system can be implemented in phases, if required, to ensure that the process does not become […]
45% of respondents would like to improve the user-friendliness in all business operations.
05 AUTOMATE YOUR BUSINESS PROCESSES ECM workflows (for invoice or contract approvals, for example) also support work efficiency and risk management. They can be used to describe and automate certain processes within the organization to ensure consistency.7 For instance, with automated workflows, an invoice progresses through the approval process automatically – in accordance with a […]
04 CONTROL RISKS With an advanced intelligent information management system, role-based access permission management reduces the risk of information falling into the wrong hands. ECM systems are often sought out by organizations to help them comply with certain laws or standards. However, this is just one way that an ECM platform delivers value. The more […]
03 IMPROVE COLLABORATION Collaboration features ensure that there is only one correct version of a document in use — no duplicates or outdated versions. Simpler document editing and approval. Ensure Smooth Cooperation with Collaboration Features Business is driven by people — people that work together on teams to complete projects. An intelligent information management system […]
02 EMBRACE METADATA Embrace Metadata: Connect, Find, Protect and Store Information In simplest terms, metadata is data about data — information attached to a file or document, the purpose of which is to define, describe and classify that file or document. With a metadata-driven approach to ECM, the following functions become easier to perform and […]
01 IMPROVE PRODUCTIVITY The Cost of Not Finding the Information you Need According to an IDC study, up to 30% of a single workday is spent searching for information.5 In general, this is because information is scattered across different systems, network folders, emails, and even still found in paper documents. As mentioned, the issue is […]
INFORMATION MANAGEMENT MORE THAN JUST A BUZZWORD INFORMATION VOLUME VS. VALUE Data pundits are in broad agreement that the volume of data in the digital universe will double every two years, a 50-fold growth from 2010 to 2020. How much of that data has business value? Research firm IDC estimates that 33% contains information that […]
Why Your GRC Framework is Going Nowhere Slowly by Khululekile Sixaba Lexi is a no-nonsense compliance officer that has never had a problem embracing change. What is a challenge, is getting those around her to feel the same way and get up to speed with whatever needs to be adapted and improved. Governance, Risk […]
Going through an audit is rarely an enjoyable business experience. Whether it comes from inside or outside the company, an audit can feel as though strangers are picking you apart and telling you how best to do your job. However, it’s important to take the audit report recommendations seriously. Failing to comply with its guidance […]
